Who we are
Our website address is: https://www.intelisys.co.uk – contact info@intelisys.co.uk.
What personal data we collect and why we collect it
Website Users
Websites includes salamander-group.co.uk, clamnet.co.uk and mini-sites that We run on third party social networks such as LinkedIn. Contact Name, Email and Number are stored as required to gove you access to your specific account profile. Website administrators can also see and edit that information.
Contact forms
If you make an enquiry via our contact form, we collect only the data in the contact form. This is stored within our website and automatically deleted after 6 months. It is also sent by encrypted email and stored at Salamander Group and reviewed/deleted at 6 monthly intervals.
Cookies
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
We do not share data with any 3rd parties without express permission.
How long we retain your data
| Dept | Type of Documents | Retention years |
| Administration | Leases, maintenance contracts etc. | 6 |
| Operations | Sales Orders, customer & Supplier agreements, Purchasing, Repairs etc. Environmental, Health and Safety and Quality documentation and certification will be retained for a minimum of 2 years. This will include waste transfer notes, and any other relevant certification. | 6 |
| Engineering | Schematics, drawings, technical reports, code, user collateral, product testing | 6 |
| EEE technical documentation, RoHS, CofC | Compliance documents to be retained for a minimum period of 10 years, in accordance with the 2019 directive amendment. | 10 |
| Finance | Supplier, Customer, Payments and Receipts, Payroll, Finance Reporting, Audits. | 7 |
| HR | Staff records documents and information (min 3 year’s legal requirement). EU Settlement Scheme – right to work, held for duration of employment plus three years. | 3 |
| Medical | Medical Records documents and information will be maintained for the minimum period recommended by HSE & other directives currently 40 years | 40 |
| Business Management system | Business Management System, updates, associated records, and information (Hardcopy and/or electronically). Includes Quality, Environmental, Health & Safety, and Information Security. | 10 |
| Sales & Marketing | Marketing materials, Proposals, Tenders, proposals, and price lists. | 6 |
| Patents | Patents or licencing for inventions etc will be retained indefinitely. | Indefinitely |
| Websites | Enquirer contact information | 6 months |
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.